A Wedding Stationery Timeline Overview



Wedding planning can be a bit overwhelming, understandable really when you’ve never planned a wedding before! So when it comes to stationery we want to make this as easy as possible. The first step is starting and hey you’re in the right place. It’s our job to make sure we know all things stationery, ensuring you can trust us with the special task of creating you and your loved one something beautiful.

In order to make this task that little bit easier, we have decided to create a number of love letters, as an all-inclusive break down of the in’s and outs of wedding stationery, starting with a timeline overview.

First we need to start with your wedding date and work backwards.  This will ensure you have your special paper goods when you want and need to send them. While they’re being taken care of you can focus on other wedding planning tasks. Ideal.

 Save The Date // Bella Rosa Semi-Custom Suite

Save The Date // Bella Rosa Semi-Custom Suite

From our experience some clients send them and some prefer not to, which is totally ok. We suggest sending them if you’re planning a destination wedding, or a date that may require your guests to make adjustments, such as a public holidays, weekdays or a date in the middle of “peak” wedding season. Between travel arrangements and busy schedules, sending a save the date as a heads up, increases the chance of your guests being able to attend your celebration. We recommend sending these 6-8 months prior to your big day, any later and you may as well be sending your invitations.

 Wedding Invitation // Bella Rosa Semi-Custom Suite

Wedding Invitation // Bella Rosa Semi-Custom Suite

When sending wedding invitations, we recommend 2-3 months prior to your wedding day and if it’s a destination wedding, at least 3 months. Also to consider is the return of your RSVP’s, we suggest setting your RSVP date a month in advance so you can finalise your seating plan and details with other vendors - such as catering.


If you need additional pieces, such as menus, place names, signage or packaging we suggest placing your order 1-2 months prior to the big day. A wee budget saving tip, it’s best to finalise quantities after you’ve received the majority of your RSVP’s.

In today’s digital world, taking the time to select, write and send a thank you note shows your appreciation and expresses your gratitude authentically. We strongly suggest sending thank you notes, two weeks after and no later than three months post wedding, it’s just good etiquette.

Your Stationer’s Process: Please give your stationer ample time to create your dream stationery, prior to your sending date. Beautiful work that reflects each special couple takes crafting, and crafting takes time.

Custom Orders: If you’re looking at going custom please book your order as soon as possible. Custom orders require more time and spaces can be limited or booked in advance by other clients. There is nothing worse than turning a away a client.

Printing Methods: If you’re requiring a unique customisation such as foiling, embossing or letterpress expect a more lengthy production time. For example at Smitten With Love foiling takes 1-2 weeks longer than general printing.

Spares: Always make sure to order at least ten extra invitations, menus, programs etc just in case. You'll also want extra copies for you and your loved one to treasure as keepsakes in years to come.

We hope this overview has been helpful and we look forward to sharing more tips, tricks, insights and general information on all things stationery soon. Be sure to contact us if you have any further questions, as always, we’re here to help.


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Much love,
Kim x
Founder & Creative Director | Smitten With Love